Complete Guide to Fuel Tank Monitoring System Installation

Understanding Tank Monitoring Systems

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Modern tank monitoring systems are sophisticated platforms managing every aspect of fuel inventory, leak detection, and regulatory compliance through continuous electronic monitoring.

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Core Tank Monitoring Functions

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Automatic Tank Gauging (ATG):

Realtime measurement of fuel inventory in each tank:

•  Continuous level monitoring with 1/8inch precision
•  Product volume calculation based on tank dimensions
•  Temperature monitoring and temperaturecompensated volume
•  Product identification and grade verification
•  Delivery detection and recording
•  Inventory change tracking and reconciliation
•  Historical data retention for analysis

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Leak Detection:

Multiple methods for detecting releases:

•  Automatic tank gauging: Continuous monitoring detects gradual losses
•  Statistical inventory reconciliation (SIR): Compares delivered vs dispensed fuel to identify variances
•  Interstitial monitoring: For doublewall tanks, monitors space between walls
•  Continuous monitoring: Exceeds EPA monthly testing requirements
•  Immediate alarming: Alerts to potential problems before they become major issues

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Dispenser Monitoring:

Integration with fuel dispensers for comprehensive tracking:

•  Realtime dispenser status monitoring
•  Transaction volume tracking by dispenser and grade
•  Delivery start and completion recording
•  Fuel grade verification
•  Pump performance monitoring
•  Usage patterns and analysis

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Water Detection:

Critical for fuel quality and tank integrity:

•  Continuous water level monitoring in tank bottoms
•  Early warning of water accumulation
•  Trend analysis for water infiltration
•  Alarm notification when levels excessive
•  Historical tracking of water issues

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Delivery Management:

Comprehensive delivery tracking and verification:

•  Automatic delivery detection when fuel arrives
•  Volume delivered by product
•  Before and after tank levels
•  Delivery reconciliation with bills of lading
•  Detection of short deliveries
•  Historical delivery records

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System Components

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InTank Probes:

Precision sensors installed in each tank:

•  Magnetostrictive probes for most applications (most accurate)
•  Floatbased probes for legacy installations
•  Temperature sensors integrated
•  Product identification sensors
•  Water detection sensors at tank bottom
•  Typically mounted through tank top via riser

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Console:

Central processing unit and user interface:

•  Desktop console for instore monitoring
•  Touchscreen or button interface
•  Display of all tank information
•  Alarm monitoring and notification
•  Report generation capability
•  Communication hub for all components
•  Backup battery for power failures

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Communication Infrastructure:

Connecting all components:

•  Wiring from probes to console
•  Network connectivity for POS integration
•  Internet connection for remote monitoring
•  Dispenser communication interfaces
•  Alarm notification systems (phone, text, email)

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Remote Monitoring Platform:

Cloudbased access and management:

•  Web portal for anywhere access
•  Mobile apps for smartphone monitoring
•  Automated alert notifications
•  Historical data analysis
•  Multilocation management
•  Report scheduling and delivery

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 How Tank Monitoring Works

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Continuous Operation:

Tank monitoring systems work 24/7/365:

• Probes continuously measure product level and temperature
• Console calculates volume based on tank dimensions
• System compares current to previous measurements
• Detects deliveries, dispensing, and changes
• Performs leak detection calculations
• Generates alarms if problems detected
• Records all data for compliance and analysis

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Leak Detection Methods:

Systems use multiple approaches simultaneously:

•  0.2 GPH test: Detects leaks of 0.2 gallons per hour or greater
•  Statistical analysis: Identifies unusual variance patterns
•  Continuous monitoring: Exceeds EPA monthly testing requirement
•  Temperature compensation: Accounts for fuel expansion/contraction
•  Delivery exclusion: Suspends testing during deliveries

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Inventory Reconciliation:

Comparing what should be in tanks vs what is:

• Beginning inventory + deliveries = available fuel
• Dispensed fuel tracked from POS or dispensers
• Ending inventory measured by probes
• Variance calculated (should be minimal)
• Excessive variance investigated
• Trends identified for loss prevention

Learn more about retail fuel solutions

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Federal and State Compliance Requirements

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Tank monitoring is not optional  federal EPA and New York State DEC regulations mandate automatic leak detection for all underground storage tanks.

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 Federal EPA Requirements

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Underground Storage Tank Regulations (40 CFR Part 280):

All UST facilities must have release detection:

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Release Detection Methods:

EPA allows several methods, with automatic tank gauging most common:

•  Automatic tank gauging (ATG): Detects 0.2 GPH leak with 95% probability
•  Interstitial monitoring: For doublewall tanks
•  Statistical inventory reconciliation (SIR): Combined with ATG
•  Groundwater monitoring: In specific circumstances
•  Vapor monitoring: In specific circumstances

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Monitoring Frequency:

•  Monthly testing: Minimum requirement for automatic tank gauging
•  Continuous monitoring Preferred and increasingly standard
•  Annual testing For interstitial monitoring and certain other methods
•  Daily reconciliation Inventory reconciliation required

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Performance Standards:

•  Must detect 0.2 gallons per hour leak rate
•  95% probability of detection required
•  5% or less probability of false alarm
•  Testing must occur during stable periods
•  Documentation must be maintained

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Record Keeping:

•  Monitoring results must be retained for 1 year minimum
•  Failed tests require investigation and documentation
•  Confirmed releases require immediate reporting
•  Maintenance and calibration records required

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 New York State DEC Requirements

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Petroleum Bulk Storage (PBS) Regulations (6 NYCRR Part 613):

New York adopts federal requirements and adds statespecific provisions:

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NYSSpecific Requirements:

•  Registration of all tanks with DEC
•  Annual compliance testing beyond monthly monitoring
•  Specific reporting requirements for releases
•  Enhanced maintenance and inspection standards
•  Additional financial responsibility requirements

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Annual Compliance Testing:

Beyond continuous monitoring, annual testing required for:

•  Tank tightness testing
•  Line tightness testing
•  Leak detection system functionality
•  Spill prevention equipment
•  Overfill prevention devices

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Documentation:

New York requires comprehensive documentation:

•  Installation records for all equipment
•  Annual testing certificates
•  Maintenance and repair records
•  Operator training records
•  Compliance with all DEC notifications

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Enforcement:

DEC actively enforces monitoring requirements:

•  Nonfunctional monitoring is serious violation
•  Penalties up to $37,500 per day for violations
•  Shutdown orders for serious violations
•  Enhanced oversight for compliance problems

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 Compliance Through Professional Installation

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Professional installation ensures compliance:

•  Proper equipment selection meeting regulations
•  Correct installation per manufacturer specifications
•  Accurate calibration for reliable results
•  Complete documentation for inspections
•  Certification of leak detection functionality
•  Training on proper operation and interpretation

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Empire Petroleum Services ensures all tank monitoring installations meet EPA and NYS DEC requirements while maximizing operational benefits.

Learn about DEC compliance services

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VeederRoot System Options

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As an authorized VeederRoot dealer, Empire Petroleum Services installs the industry's most advanced and reliable tank monitoring systems.

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VeederRoot TLS450PLUS: Premium Solution

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The flagship console for comprehensive fuel management:

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Monitoring Capacity:

•  Monitor up to 16 tanks simultaneously
•  Support for 32 fuel dispensers
•  8 product types
•  Virtually unlimited sensors and accessories
•  Expandable for future growth

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Core Features:

•  Automatic tank gauging with 0.1 GPH leak detection
•  Statistical inventory reconciliation (SIR)
•  Continuous electronic monitoring exceeding EPA requirements
•  Delivery detection and reconciliation
•  Water detection and alarming
•  Product temperature monitoring
•  Dispenser status and transaction tracking
•  Comprehensive alarm management

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Advanced Capabilities:

•  Color touchscreen interface
•  Intuitive navigation and operation
•  Graphical tank displays
•  Realtime dashboards
•  Builtin report generator
•  Scheduled report creation
•  USB port for data export
•  Printer connectivity

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Remote Monitoring:

•  TLSConnect web portal access
•  TLSConnect mobile apps
•  Email and text alarm notifications
•  Remote report access
•  Historical data analysis
•  Multisite management dashboard

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Compliance:

•  EPA OUST certified for leak detection
•  Meets all federal and state requirements
•  Complete compliance reporting
•  Automatic testing and documentation
•  Audit trail for all activities

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Best For:

•  Multiproduct stations
•  Highvolume operations
•  Stations requiring comprehensive data
•  Multilocation operations
•  Operators wanting maximum capability
•  Future growth and expansion

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Investment: $12,000$18,000 installed depending on tank count and configuration

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 VeederRoot TLS350: ValueOriented Solution

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Reliable monitoring for smaller operations:

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Monitoring Capacity:

•  Monitor up to 8 tanks
•  Support for 16 fuel dispensers
•  4 product types
•  Standard sensor complement
•  Adequate for most singlelocation needs

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Core Features:

•  Automatic tank gauging with leak detection
•  Statistical inventory reconciliation
•  Delivery detection
•  Water level monitoring
•  Dispenser monitoring
•  Essential alarm management
•  Basic reporting

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Interface:

•  LCD display with button navigation
•  Clear information presentation
•  Straightforward operation
•  Essential functions easily accessible
•  Simplified menu structure

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Remote Monitoring:

•  Optional TLSConnect access
•  Email alarm notifications
•  Remote report retrieval
•  Basic web portal access

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Compliance:

•  EPA certified for leak detection
•  Meets federal and state requirements
•  Essential compliance reporting
•  Documentation for inspections

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Best For:

•  Singlelocation operations
•  Smaller fuel stations (26 tanks)
•  Budgetconscious operators
•  Operators needing reliable basics
•  Stations with stable configuration

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Investment: $8,000$12,000 installed depending on configuration

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VeederRoot TLS350R: Retrofit Solution

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Upgrade path for older installations:

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Purpose:

Modernize existing tank monitoring while preserving probes:

•  Replace aging TLS300 or TLS350 consoles
•  Maintain existing probes and sensors
•  Update to current technology
•  Gain modern capabilities
•  Meet current compliance standards

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Advantages:

•  Lower cost than complete system replacement
•  Minimal installation disruption
•  Preserve functioning probes
•  Immediate capability upgrade
•  Modern remote monitoring access

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Limitations:

•  Dependent on existing probe condition
•  May not support all new features
•  Limited by existing probe technology
•  Future expansion may be constrained

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Best For:

•  Aging console with functional probes
•  Moderate budget for upgrades
•  Minimal disruption requirement
•  Bridge to eventual full upgrade

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Investment: $6,000$10,000 depending on existing configuration

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Probe and Sensor Options

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Mag Plus Probes:

• VeederRoot's premium magnetostrictive probes:
•  1/8inch level accuracy
•  Temperature compensation
•  Product identification
•  Water detection to 1/8inch
•  Longterm reliability
•  10+ year typical life

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Standard Mag Probes:

Costeffective magnetostrictive option:

•  1/8inch level accuracy
•  Temperature monitoring
•  Water detection
•  Reliable performance
•  Good value proposition

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Sensor Options:

•  Overfill prevention sensors
•  Highlevel alarms
•  Dispenser pan sensors
•  Observation well sensors
•  Sump sensors for secondary containment

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Benefits Beyond Compliance

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While regulatory compliance is mandatory, properly configured tank monitoring delivers significant operational and financial benefits.

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RealTime Inventory Management

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Always Know Your Inventory:

Eliminate manual tank sticking and guesswork:

•  Realtime inventory levels 24/7
•  Productspecific quantities
•  Temperaturecompensated volumes
•  Trends and forecasting
•  Low stock alerts before stockouts

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Optimize Delivery Scheduling:

Order fuel when actually needed:

•  Avoid emergency deliveries and premiums
•  Schedule deliveries for optimal pricing
•  Maintain adequate inventory without excess
•  Reduce carrying costs
•  Improve cash flow management

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Prevent StockOuts:

Never run out of product:

•  Automated lowlevel alerts
•  Predictive analysis based on sales trends
•  Multiple notification methods
•  Different thresholds by product
•  Seasonal adjustment capability

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Typical Benefits:

•  Eliminate 24 emergency deliveries annually ($500$1,000 savings)
•  Reduce average inventory 1525% (cash flow improvement)
•  Prevent stockouts during peak periods (lost sales prevention)
•  Better negotiating position with suppliers (volume optimization)

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 Loss Prevention and Theft Detection

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Statistical Inventory Reconciliation:

Identify losses before they become major problems:

•  Daily comparison of delivered vs dispensed
•  Variance trending and analysis
•  Early detection of unusual losses
•  Investigation triggering at thresholds
•  Historical pattern analysis

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Delivery Verification:

Ensure you receive what you pay for:

•  Automatic delivery volume recording
•  Before and after tank levels
•  Comparison to bill of lading
•  Detection of short deliveries
•  Documentation for disputes

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Employee Accountability:

Reduce internal theft and losses:

•  Transactionlevel tracking
•  Variance analysis by shift or employee
•  Unusual activity detection
•  Deterrent effect on dishonest behavior
•  Documentation for investigations

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Typical Benefits:

•  Detect and prevent shrinkage: $3,000-$15,000 annually
•  Identify short deliveries: $1,000-$5,000 annually
•  Reduce employee theft: $2,000-$10,000 annually
•  Total loss prevention: $6,000-$30,000 annually

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Early Leak Detection

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Continuous Monitoring Advantages:

Detect leaks before environmental damage:

•  24/7 monitoring exceeds EPA monthly testing
•  Early detection prevents catastrophic releases
•  Smaller releases easier and cheaper to clean
•  Protect groundwater and community
•  Avoid environmental liability

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Cost Avoidance:

Early leak detection saves enormous costs:

•  Average cleanup cost: $125,000$500,000+
•  Insurance deductibles: $10,000$50,000
•  Legal fees and litigation: $50,000$200,000+
•  Property value impact: Significant
•  Business disruption: Weeks to months

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Single Avoided Release Justifies System:

One prevented environmental release pays for monitoring system many times over.

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 Operational Efficiency

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Remote Monitoring:

Manage inventory from anywhere:

•  Check levels from home or office
•  Monitor deliveries remotely
•  Receive alerts anywhere
•  Reduce trips to station
•  Manage multiple locations easily

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Automated Reporting:

Eliminate manual record keeping:

•  Scheduled report generation
•  Email delivery of key reports
•  Historical data always available
•  Simplified compliance documentation
•  Audit trail for investigations

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Informed Decision Making:

Better data drives better decisions:

•  Sales trends by product
•  Optimal pricing strategies
•  Purchasing decisions
•  Seasonal planning
•  Competitive positioning

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Typical Benefits:

•  Management time savings: 510 hours monthly
•  Reduced travel for monitoring: $100$300 monthly
•  Better purchasing decisions: $2,000$10,000 annually
•  Operational efficiency: Difficult to quantify but significant

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Business Intelligence

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Sales Analysis:

Understand your business deeply:

•  Product mix analysis
•  Sales trends by time, day, season
•  Grade preference patterns
•  Margin analysis by product
•  Competitive benchmarking data

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Forecasting and Planning:

Plan with confidence:

•  Seasonal demand patterns
•  Inventory requirement predictions
•  Pricing optimization opportunities
•  Capacity planning
•  Growth projections

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MultiLocation Management:

For operators with multiple stations:

•  Consolidated reporting across locations
•  Performance comparison and benchmarking
•  Best practice identification
•  Resource allocation optimization
•  Enterpriselevel business intelligence

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PreInstallation Assessment

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Proper planning ensures successful installation and optimal system performance.

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Tank Configuration Assessment

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Document Existing Tanks:

•  Number of tanks and capacities
•  Product types stored in each tank
•  Tank construction (steel, fiberglass, doublewall)
•  Age and condition
•  Tank location and depth
•  Riser locations and accessibility

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Measure Tank Dimensions:

Accurate measurements critical for calibration:

•  Tank length, diameter, or dimensions
•  Tank orientation (horizontal, vertical)
•  Tank end configuration (flat, elliptical, spherical)
•  Any unusual characteristics
•  Piping configurations

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Assess Tank Access:

•  Riser size and condition
•  Accessibility for probe installation
•  Need for riser replacement or modification
•  Clearances for equipment
•  Safety considerations for installation

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 Existing Equipment Evaluation

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Current Monitoring System:

If replacing existing system:

•  Current system type and model
•  Probe types and condition
•  Console age and functionality
•  What's working and what's not
•  What should be reused vs replaced

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Dispenser Configuration:

•  Number and types of dispensers
•  Communication capability
•  Current integration if any
•  Future integration plans

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PointofSale System:

•  POS system type
•  Communication protocols supported
•  Current tank monitoring integration
•  Desired integration level
•  Network infrastructure

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 Site Infrastructure

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Electrical:

•  Power availability at console location
•  Circuit capacity and protection
•  Grounding system adequacy
•  Backup power considerations
•  Conduit for probe wiring

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Communication:

•  Network connectivity availability
•  Internet access and bandwidth
•  Wireless coverage if relevant
•  Telephone line if used for alarms
•  Cellular coverage for wireless options

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Physical Space:

•  Console mounting location
•  Visibility and accessibility
•  Environmental conditions (temperature, moisture)
•  Security considerations
•  Staff workspace adjacency

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 Integration Requirements

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Identify Integration Needs:

•  POS system integration (essential for full value)
•  Dispenser integration for transaction tracking
•  Accounting software integration
•  Remote monitoring requirements
•  Alarm notification preferences

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Verify Compatibility:

•  POS communication protocol support
•  Dispenser communication capability
•  Network infrastructure adequacy
•  Any required upgrades or modifications

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 Regulatory Considerations

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Compliance Requirements:

•  EPA leak detection requirements
•  NYS DEC specific requirements
•  Local jurisdiction requirements
•  Documentation and reporting needs

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Registration Updates:

•  DEC facility registration updates
•  Equipment information changes
•  Notifications required
•  Compliance calendar updates

Contact EPS for site assessment

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Installation Process StepbyStep

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Professional installation ensures accurate monitoring and reliable operation.

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 Phase 1: PreInstallation Preparation (1 day)

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Equipment Delivery and Inspection:

•  Verify all components delivered
•  Inspect for shipping damage
•  Organize probes, console, sensors, accessories
•  Review installation plans with crew
•  Stage equipment near installation locations

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Site Preparation:

•  Establish work area safety perimeter
•  Prepare tank access remove pump island panels if needed
•  Clean work areas
•  Position ladder or equipment for tank access
•  Verify electrical isolation if needed

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Probe Preparation:

•  Unpack probes carefully
•  Verify correct length for each tank
•  Inspect for any damage
•  Prepare mounting hardware
•  Organize wiring and connectors

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 Phase 2: InTank Probe Installation (12 days)

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Tank Access:

•  Remove existing probes if replacement project
•  Clean riser openings
•  Inspect tank interior if visible
•  Verify tank is safe for work no vapor hazards
•  Position equipment for probe lowering

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Probe Installation:

•  Lower probe carefully into tank
•  Avoid contact with tank walls or bottom
•  Position per manufacturer specifications typically 6 inches from tank bottom for level probe
•  Secure mounting hardware to riser
•  Install product identification and temperature sensors
•  Install water detection sensor at lowest point

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Float Installation (if applicable):

•  Attach floats at correct heights
•  Verify float movement unrestricted
•  Secure float cables properly
•  Route cables neatly

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Probe Wiring:

•  Route wiring from tank to console location
•  Use appropriate conduit protection
•  Organize and label all cables
•  Provide strain relief
•  Protect from damage
•  Maintain separation from high voltage

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Grounding:

•  Ensure proper grounding of all probes
•  Verify continuity to ground system
•  Test grounding resistance
•  Document grounding for compliance

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Phase 3: Console Installation (1 day)

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Physical Installation:

•  Mount console at selected location
•  Ensure secure mounting
•  Provide adequate ventilation
•  Position for visibility and accessibility
•  Consider viewing angles and lighting

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Power Connection:

•  Connect to dedicated circuit
•  Verify proper voltage and grounding
•  Install backup battery
•  Test power supply
•  Verify battery backup operation

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Probe Connection:

•  Terminate probe cables at console
•  Follow manufacturer wiring specifications
•  Label all connections clearly
•  Verify connections secure
•  Organize wiring neatly in console

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Communication Connection:

•  Network connection if using ethernet
•  Telephone line if using for alarms
•  Cellular modem if wireless monitoring
•  Verify connectivity established
•  Configure network settings

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 Phase 4: System Configuration (12 days)

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Basic Setup:

•  Power on system
•  Run initial diagnostics
•  Configure date and time
•  Set up administrative access
•  Configure display preferences

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Tank Configuration:

•  Enter tank information for each tank
•  Specify tank dimensions precisely
•  Select tank shape and orientation
•  Enter product types
•  Configure capacity and working capacity

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Probe Configuration:

•  Assign probes to specific tanks
•  Configure probe types and models
•  Set sensor parameters
•  Configure temperature compensation
•  Set water detection thresholds

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Alarm Configuration:

•  Set highlevel alarms
•  Configure lowlevel warnings
•  Set leak detection parameters
•  Configure water level alarms
•  Set up alarm notification preferences email, text, phone
•  Test alarm notifications

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Dispenser Configuration (if integrated):

•  Configure dispenser communication
•  Map dispensers to tanks
•  Set up grade assignments
•  Configure transaction tracking

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System Calibration and Tank Strapping

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Accurate calibration is essential for reliable inventory data and leak detection.

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Tank Strapping Process

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What is Tank Strapping:

Creating a precise correlation between tank level measurement and actual volume:

•  Measure actual product volume at various levels
•  Create calibration chart (strap chart)
•  Enter chart into monitoring system
•  System uses chart to convert level to volume

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Physical Tank Strapping (Most Accurate):

Traditional method for new installations:

• Deliver measured quantities into empty tank
• Record probe reading after each increment
• Create chart of level vs volume
• Enter chart into system
• Verify accuracy throughout range

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Manufacturer's Tank Data (Typical Method):

Using tank manufacturer specifications:

•  Obtain tank dimensional data from manufacturer
•  Enter specifications into system
• System calculates theoretical strap chart
•  Verify with sample deliveries
• Adjust if discrepancies found

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Electronic Tank Strapping:

Sophisticated approach using software:

•  Enter precise tank dimensions
• Software generates strap chart mathematically
•  Account for tank ends, orientation, mounting
• Validate with actual deliveries
• Finetune based on realworld data

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 Calibration Verification

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Delivery Verification Method:

Using actual deliveries to verify accuracy:

• Record tank level before delivery
• Record actual gallons delivered (from bill of lading)
• Record tank level after delivery and stabilization
• Compare delivered gallons to level change
• Verify accuracy within ±0.5%
• Adjust calibration if needed

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Multiple Verification Points:

Verify across operating range:

•  Verify at low level (quarter full)
•  Verify at mid level (half full)
•  Verify at high level (threequarters full)
•  Ensure accuracy throughout range
•  Document all verification tests

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Temperature Compensation:

Account for fuel expansion and contraction:

•  Configure temperature compensation factors
•  Verify temperature sensors accurate
•  Test calculations with actual data
•  Adjust if needed for local conditions

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Documentation

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Calibration Records:

Maintain comprehensive documentation:

•  Tank strap charts
•  Verification test results
•  Adjustment history
•  Temperature compensation settings
•  Technician certifications
•  Date of calibration

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Compliance Requirements:

Documentation for inspections:

•  Proof of proper calibration
•  Verification of accuracy
•  Periodic recalibration records
•  Available for DEC inspections

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Integration with POS and Dispensers

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Integration with other systems maximizes tank monitoring value.

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POS Integration

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Benefits of POS Integration:

•  Automatic reconciliation of dispensed vs delivered
•  Realtime variance tracking
•  Unified inventory management
•  Simplified reporting
•  Enhanced loss detection

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Integration Methods:

•  Direct serial or network connection
•  Communication via standard protocols
•  Realtime data exchange
•  Bidirectional communication

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Configuration:

•  Map tanks to POS product categories
•  Configure grade assignments
•  Set up data exchange schedules
•  Test data accuracy
•  Verify reconciliation calculations

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Gilbarco Passport Integration:

Seamless integration with VeederRoot:

•  Native communication protocols
•  Realtime data exchange
•  Comprehensive reconciliation
•  Unified reporting
•  Simplified management

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 Dispenser Integration

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Direct Dispenser Monitoring:

•  Realtime transaction tracking
•  Dispenser status monitoring
•  Grade delivery tracking
•  Usage pattern analysis
•  Equipment performance monitoring

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Benefits:

•  More accurate inventory reconciliation
•  Transactionlevel detail
•  Immediate delivery detection
•  Enhanced loss prevention
•  Better business intelligence

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Configuration:

•  Configure dispenser communication
•  Map dispensers to tanks
•  Verify transaction data flow
•  Test accuracy of tracking

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Remote Monitoring and Cloud Connectivity

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Modern tank monitoring extends beyond the console through cloudbased remote access.

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TLSConnect: VeederRoot's Cloud Platform

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Web Portal Access:

•  Access from any web browser
•  View all tank data remotely
•  Monitor deliveries from anywhere
•  Generate and download reports
•  Review historical data
•  Manage alarm settings
•  Multilocation dashboard

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Mobile Apps:

•  iOS and Android apps available
•  Realtime tank level viewing
•  Alarm notifications on smartphone
•  Quick status checks
•  Delivery monitoring
•  Essential reports accessible

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Automated Notifications:

•  Email alerts for critical alarms
•  Text message notifications
•  Phone call escalation for emergencies
•  Customizable notification rules
•  Multiple recipient capability
•  Different alerts for different situations

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 Remote Monitoring Benefits

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Management Flexibility:

•  Check inventory without traveling to station
•  Monitor from home, office, or anywhere
•  Receive immediate problem notifications
•  Reduce management time requirements
•  Better worklife balance

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MultiLocation Management:

•  Single dashboard for all locations
•  Performance comparison and benchmarking
•  Identify best and worst performers
•  Resource allocation optimization
•  Centralized reporting

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Proactive Management:

•  Early warning of problems
•  Immediate response capability
•  Reduced downtime from quick detection
•  Better planning and scheduling
•  Improved operational efficiency

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 Implementation

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Setup Requirements:

•  Internet connection at site (broadband preferred)
•  Console configuration for cloud connectivity
•  Account setup with TLSConnect
•  User access configuration
•  Mobile app installation

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Security:

•  Encrypted data transmission
•  Secure login credentials
•  Rolebased access control
•  Audit trails
•  Data privacy protection

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Compliance Certification and Testing

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Installation must result in certified compliant leak detection system.

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Initial System Testing

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Functionality Testing:

•  Verify all probes communicating
•  Test level accuracy against known volumes
•  Verify temperature readings
•  Test water detection sensors
•  Verify alarm functions
•  Test dispenser integration if applicable

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Leak Detection Testing:

•  Run initial leak detection tests
•  Verify test passes (no leaks)
•  Document test results
•  Establish baseline performance
•  Configure ongoing test schedules

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NYS DEC Compliance Certification

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Required Documentation:

•  Installation records
•  Calibration documentation
•  Leak detection test results
•  Equipment specifications
•  Technician certifications

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DEC Notification:

•  Notify DEC of new system installation
•  Update facility registration if needed
•  Submit required documentation
•  Maintain records for inspections

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Ongoing Compliance Testing

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Monthly Testing Requirements:

•  Automatic leak detection tests must run monthly minimum
•  Continuous monitoring preferred typical with modern systems
•  Document all test results
•  Investigate any failures immediately
•  Maintain records for one year minimum

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Annual Compliance Testing:

Beyond continuous monitoring:

•  Annual system functionality verification
•  Probe calibration verification
•  Alarm testing
•  Complete system inspection
•  Documentation for DEC

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Record Keeping:

•  All test results documented
•  Maintenance records maintained
•  Alarm history preserved
•  Available for DEC inspection
•  Organized for easy retrieval

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